Mailing Requirements

Need the specifics for sizing, spacing, and design for your direct mail piece? We have the answers.

 


 

Before you design your direct mail piece, make sure that it follows all the guidelines to mail at the rate of your choice. Find your product below, then read the details for designing it to correctly fit mailing specifications.

Mailing Guidelines and Requirements


  • Booklets, Catalogs, and Magazines
  •   Automated Letter Rate Automated Flat Rate
    Size: Final page or folded size can be our 5.5 x 8.5, 6 x 9, or 6 x 10.5 size All sizes, 5.5 x 8.5 – 9 x 12
    Thickness:   Max. 3/4" thickness
    Weight: Max. of 3 oz for Automated Standard Letter Rate, Max. of 2 oz for Automated First Class Letter Rate, heavier pieces may mail under Flat Rates Weight max. of 3 oz for Automated Standard Flat Rate of $0.617, Automated First Class Flat Rate varies by weight starting at 1 oz at $0.805
    Tabbing: Must be triple tabbed with 1 tab on left edge and 2 tabs on right edge of mailing panel; 1.5", non-perforated tabs required Tabs are not required
    Design: Back cover with bound edge at the bottom of landscape or horizontal orientation, 4" wide x 2" tall unprinted area for addressing should be included and 1” wide x 1” tall blank indicia space in top right corner When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
    Shape: Must be rectangle-shaped and maintain an "aspect ratio" within 1.3” - 2.5” (length divided by height)  
    Quality: Min. of 200 pieces for Automated Standard Letter Rate of $0.303 per piece, Min. of 500 for Automated First Class Letter Rate of $0.445 per piece  
    Finish: Back cover with mailing panel cannot have UV coating Outside cover cannot have UV coating

    Weight examples per paper type and page count:

      5.5 x 8.5, 80# gloss 
    text pages and cover
    8.5 x 11, 80# gloss 
    text plus 10pt cover
    8.5 x 11, 100# gloss 
    text pages and cover
    8.5 x 11, 100# gloss 
    text pages plus 10pt cover
    pages: 48 pgs. 40 pgs. 32 pgs. 28 pgs.
    Weight: 3.07 oz. 5.60 oz. 5.02 oz. 4.76 oz.
    First Class: Starts at 1.457 Starts at 1.893 Starts at 1.893 Starts at 1.675
    Standard: Starts at $0.692 Starts at $0.788 Starts at $0.788 Starts at $0.739

    Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Calendars
  •   Automated Letter Rate Automated Flat Rate
    Size: Final page or folded size can be our 5.5 x 8.5, 6 x 9, or 6 x 10.5 size All sizes, 5.5 x 8.5 – 9 x 12
    Thickness:   Max. 3/4" thickness
    Weight: Max. of 3 oz for Automated Standard Letter Rate, Max. of 2 oz for Automated First Class Letter Rate, heavier pieces may mail under Flat Rates Weight max. of 3 oz for Automated Standard Flat Rate of $0.617, Automated First Class Flat Rate varies by weight starting at 1 oz at $0.805
    Tabbing: Must be triple tabbed with 1 tab on left edge and 2 tabs on right edge of mailing panel; 1.5", non-perforated tabs required Tabs are not required
    Design: Back cover with bound edge at the bottom of landscape or horizontal orientation, 4" wide x 2" tall unprinted area for addressing should be included and 1” wide x 1” tall blank indicia space in top right corner When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
    Shape: Must be rectangle-shaped and maintain an "aspect ratio" within 1.3” - 2.5” (length divided by height)  
    Quality: Min. of 200 pieces for Automated Standard Letter Rate of $0.303 per piece, Min. of 500 for Automated First Class Letter Rate of $0.445 per piece  
    Finish: Back cover with mailing panel cannot have UV coating Outside cover cannot have UV coating

    Weight examples per paper type and page count:

      5.5 x 8.5, 80# gloss 
    text pages and cover
    8.5 x 11, 80# gloss 
    text plus 10pt cover
    8.5 x 11, 100# gloss 
    text pages and cover
    8.5 x 11, 100# gloss 
    text pages plus 10pt cover
    pages: 48 pgs. 40 pgs. 32 pgs. 28 pgs.
    Weight: 3.07 oz. 5.60 oz. 5.02 oz. 4.76 oz.
    First Class: Starts at 1.457 Starts at 1.893 Starts at 1.893 Starts at 1.675
    Standard: Starts at $0.692 Starts at $0.788 Starts at $0.788 Starts at $0.739

    Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Newsletters
  •   Automated Letter Rate Automated Flat Rate
    Size: Final page or folded size can be our 5.5 x 8.5, 6 x 9, or 6 x 10.5 size All sizes, 5.5 x 8.5 – 9 x 12
    Thickness:   Max. 3/4" thickness
    Weight: Max. of 3 oz for Automated Standard Letter Rate, Max. of 2 oz for Automated First Class Letter Rate, heavier pieces may mail under Flat Rates Weight max. of 3 oz for Automated Standard Flat Rate of $0.617, Automated First Class Flat Rate varies by weight starting at 1 oz at $0.805
    Tabbing: Must be triple tabbed with 1 tab on left edge and 2 tabs on right edge of mailing panel; 1.5", non-perforated tabs required Tabs are not required
    Design: Back cover with bound edge at the bottom of landscape or horizontal orientation, 4" wide x 2" tall unprinted area for addressing should be included and 1” wide x 1” tall blank indicia space in top right corner When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
    Shape: Must be rectangle-shaped and maintain an "aspect ratio" within 1.3” - 2.5” (length divided by height)  
    Quality: Min. of 200 pieces for Automated Standard Letter Rate of $0.303 per piece, Min. of 500 for Automated First Class Letter Rate of $0.445 per piece  
    Finish: Back cover with mailing panel cannot have UV coating Outside cover cannot have UV coating

    Weight examples per paper type and page count:

      5.5 x 8.5, 80# gloss 
    text pages and cover
    8.5 x 11, 80# gloss 
    text plus 10pt cover
    8.5 x 11, 100# gloss 
    text pages and cover
    8.5 x 11, 100# gloss 
    text pages plus 10pt cover
    pages: 48 pgs. 40 pgs. 32 pgs. 28 pgs.
    Weight: 3.07 oz. 5.60 oz. 5.02 oz. 4.76 oz.
    First Class: Starts at 1.457 Starts at 1.893 Starts at 1.893 Starts at 1.675
    Standard: Starts at $0.692 Starts at $0.788 Starts at $0.788 Starts at $0.739

    Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Brochures, Menus, and Pamphlets
  • Printed pieces are eligible to mail for Letter or Flat Rates based on final folded dimensions.

      Automated 
    First Class Letter Rate
    Automated 
    Standard Letter Rate
    Automated 
    Standard Flat Rate
    Automated 
    First Class Flat Rate
    Average: $.445 each, with min. of 500 pieces $.303 each with min. of 200 pieces $.617 each with min. of 200 pieces Starts at $.805 each with min. of 500 pieces weighing under 1 oz each
    Size: Final folded size min. 5" wide x 3.5" tall, max. 10.5" wide x 6" tall Min. 5" wide x 3.5" tall, max. 10.5" wide x 6" high Min. 6" wide x 5" tall, max. 15" wide x 12" tall Min. 6" wide x 5" tall, max. 15" wide x 12" tall
    Weight: Less than 2 oz Less than 3 oz Less than 16 oz, over 3 oz Less than 16 oz
    Tabbing: Must be double tabbed on top with the mail panel created on the back cover and with the folded edge at bottom For automated postal rates, folded pieces must be tabbed closed. All folded pieces require a min. of two tabs at the top of the piece. Some French fold pieces may require triple tabs. The mailing panel must be created on the back cover and with the folded edge at the bottom. Tabbing optional Tabbing optional
    Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
    Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side
    Shape: Rectangle with an aspect ratio within 1.3 - 2.5 (length divided by width) Rectangle with an aspect ratio within 1.3 - 2.5 (length divided by width)    

    Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Flyers, Sell Sheets, and Posters
  • Printed pieces are eligible to mail for Letter or Flat Rates based on final folded dimensions.

      Automated 
    First Class Letter Rate
    Automated 
    Standard Letter Rate
    Automated 
    Standard Flat Rate
    Automated 
    First Class Flat Rate
    Average: $.445 each, with min. of 500 pieces $.303 each with min. of 200 pieces $.617 each with min. of 200 pieces Starts at $.805 each with min. of 500 pieces weighing under 1 oz each
    Size: Final folded size min. 5" wide x 3.5" tall, max. 10.5" wide x 6" tall Min. 5" wide x 3.5" tall, max. 10.5" wide x 6" high Min. 6" wide x 5" tall, max. 15" wide x 12" tall Min. 6" wide x 5" tall, max. 15" wide x 12" tall
    Weight: Less than 2 oz Less than 3 oz Less than 16 oz, over 3 oz Less than 16 oz
    Tabbing: Must be double tabbed on top with the mail panel created on the back cover and with the folded edge at bottom For automated postal rates, folded pieces must be tabbed closed. All folded pieces require a min. of two tabs at the top of the piece. Some French fold pieces may require triple tabs. The mailing panel must be created on the back cover and with the folded edge at the bottom. Tabbing optional Tabbing optional
    Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
    Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side
    Shape: Rectangle with an aspect ratio within 1.3 - 2.5 (length divided by width) Rectangle with an aspect ratio within 1.3 - 2.5 (length divided by width)    

    Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Postcards and Comp Cards
  • Postcards are eligible to mail at First Class or Letter Automated Rates, as long as the mail panel design meets USPS requirements. 4 x 6 postcards are eligible to mail at the First Class Postcard Rate.

      4 x 6 Cards: Automated
    First-Class Postcard Rate
    5 x 7 – 6 x 11 Cards: Automated
    Standard Letter Rate
    5 x 7 – 6 x 11 Cards: Automated
    First-Class Letter Rate
    Average: $.3015 each, min. of 500 pieces $.303 each, min. of 200 pieces $.445 each, min. of 500 pieces
    Size: Min. 5" wide x 3.5" tall, max 6" wide x 4.25" tall Min. 5" wide x 3.5" tall, max 11.5" wide x 6.125” tall Min. 5" wide x 3.5" tall, max 11.5" wide x 6.125” tall
    Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall blank area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space
    Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing panel
    Shape: An aspect ratio within 1.3” - 2.5” (length divided by width) Rectangle with an aspect ratio within 1.3” - 2.5” (length divided by width) Rectangle with an aspect ratio within 1.3” - 2.5” (length divided by width)

    Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Half Fold and Tri-Fold Postcards
  • Folded postcards are eligible to mail at Letter or Flat Rates, depending on the final/folded dimensions and tabbing requirements:

      Automated
    First Class Letter Rate
    Automated
    Standard Letter Rate
    Automated
    Standard Flat Rate
    Automated
    First Class Flat Rate
    Average: $.445 each, min. of 500 pieces if each weighs under 2 oz $.303 each, min. of 200 pieces $.617 each, min. of 200 pieces Price varies by weight starting at 1 oz at $0.805
    Size: Min 5" wide x 3.5" tall, max 10.5" wide x 6" tall Min 5" wide x 3.5" tall, max 10.5" wide x 6" tall Min 6" wide x 5" tall, max 15" wide x 12" tall Min 6" wide x 5" tall, max 15" wide x 12" tall
    Weight: Less than 3 oz Less than 3 oz Less than 3 oz  
    Tabbing: For automated postal rates, folded postcards must be tabbed closed. All pieces must double tab. For automated postal rates, folded postcards must be tabbed closed. All pieces must double tab. Not required for Flat Rate Not required for Flat Rate
    Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel with the folded edge at the bottom, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel with the folded edge at the bottom, 1” wide x 1” tall blank indicia space When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
    Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side
    Shape: Rectangle with an aspect ratio within 1.3” – 2.5” (length divided by height) Rectangle with an aspect ratio within 1.3” – 2.5” (length divided by height)    

    Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Invitations
  • Requirements without Envelopes

      4 x 6 Cards: Automated
    First-Class Postcard Rate
    5 x 7 – 6 x 11 Cards: Automated
    Standard Letter Rate
    5 x 7 – 6 x 11 Cards: Automated
    First-Class Letter Rate
    Average: $.3015 each, min of 500 pieces $.303 each, min of 200 pieces $.445 each, min of 500 pieces
    Size: Min 5" wide x 3.5" tall, max 6" wide x 4.25" tall Min 5" wide x 3.5" tall, max 11.5" wide x 6.125” tall Min 5" wide x 3.5" tall, max 11.5" wide x 6.125” tall
    Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall blank area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space
    Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing panel
    Shape: An aspect ratio within 1.3” - 2.5” (length divided by width) Rectangle with an aspect ratio within 1.3” - 2.5” (length divided by width) Rectangle with an aspect ratio within 1.3” - 2.5” (length divided by width)

    Requirements with Envelopes

      Automated First Class Letter Rate Automated Standard Letter Rate
    Average: $.445 each, min. count of 500 pieces $.303 each, min. count of 200 pieces
    Inserting: Machine Inserting Items Into Envelopes: 1 item : $27 per 1000 + $30 setup Machine Inserting Items Into Envelopes: 1 item : $27 per 1000 + $30 setup
    Rates: Invitations in our standard sizes are eligible to mail at Automated Letter Rates when inserted into envelopes. Invitations in our standard sizes are eligible to mail at Automated Letter Rates when inserted into envelopes.

    Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Greeting Cards
  •   Automated First Class Letter Rate Automated Standard Letter Rate
    Average: $.445 each, min. count of 500 pieces $.303 each, min. count of 200 pieces
    Size: 4.25 x 6 or 5 x 6.875 4.25 x 6 or  5 x 6.875
    Rates: Folded greeting cards in our standard sizes are eligible to mail at automated letter rates when inserted into envelopes. Postage rates are subject to change by the USPS.

    Questions?Requests?


    We can do more! Just give us a call.

    Folded greeting cards in our standard sizes are eligible to mail at automated letter rates when inserted into envelopes. Postage rates are subject to change by the USPS.

    Questions? Requests?


    We can do more! Just give us a call.

     

    • We can also inkjet your return address on blank envelopes or print custom envelopes for you in full color.
    • For custom envelopes, please contact our mailing services after the jobs has been placed, to pay insert fees and to match your custom envelopes to your greeting cards for mailing.
    • Please note that all postage transactions are subject to a 5% administrative and handling fee.

    Download a PDF version of this chart     Download

  • Envelopes
  •   Booklet Envelopes Catalog Envelopes
    Design: Ensure the front face has a 4” wide x 2” tall min. clear/white/unprinted area to allow for the barcode and address, as well as a 1 x 1 area in the upper right corner for our indicia Ensure the front face has a 4” wide x 2” tall min. clear/white/unprinted area to allow for the barcode and address, as well as a 1 x 1 area in the upper right corner for our indicia
    Inserting: A6, A7, #9, #10 and 6 x 9 booklet envelopes may be inserted via machine depending on the size and fold of the insert. 6 x 9 Catalog, 9 x 12 and 10 x 13 envelopes require inserting by hand (and thus require an additional 1-2 business days to the mail services turnaround time).
    Inserting Pricing: Machine Inserting: (Max. of 6 inserts and up to 6 x 9 booklet envelope size)

    * Please call in after placing your print order to set up and pay for the insert portion of your job.

    1 insert: $27 per 1000 + $30 setup

    2 inserts: $27 per 1000 + $30 setup

    3 inserts: $36 per 1000 + $30 setup

    4 inserts: $36 per 1000 + $30 setup

    5+ inserts: Contact us for a quote

    Hand collating & inserting:

    1 insert: $70 per 1000

    2 inserts: $85 per 1000

    3 inserts: $125 per 1000

    4 inserts: $150 per 1000

    5+ inserts: Contact us for a quote

    Machine Inserting: (Max. of 6 inserts and up to 6 x 9 booklet envelope size)

    * Please call in after placing your print order to set up and pay for the insert portion of your job.

    1 insert: $27 per 1000 + $30 setup

    2 inserts: $27 per 1000 + $30 setup

    3 inserts: $36 per 1000 + $30 setup

    4 inserts: $36 per 1000 + $30 setup

    5+ inserts: Contact us for a quote

    Hand collating & inserting:

    1 insert: $70 per 1000

    2 inserts: $85 per 1000

    3 inserts: $125 per 1000

    4 inserts: $150 per 1000

    5+ inserts: Contact us for a quote

    Please note that all postage transactions are subject to a 5% administrative and handling fee.
    Postage price will vary by size and weight of the final piece.

    Download a PDF version of this chart    Download