We have updated our Terms and Conditions, effective December 30, 2021. Learn more

Supply chain disruptions and labor shortages are causing delays for some orders.
Please allow for the possibility of an incremental 1-2 days when ordering. Thank you for your understanding.

Mailing Requirements

Need the specifics for sizing, spacing, and design for your direct mail piece? We have the answers.

 


 

Before you design your direct mail piece, make sure that it follows all the guidelines to mail at the rate of your choice. Find your product below, then read the details for designing it to correctly fit mailing specifications.

Mailing Guidelines and Requirements

  Automated Letter Rate Automated Flat Rate
Size: Final page or folded size can be our 5.5 x 8.5, 6 x 9, or 6 x 10.5 size All sizes, 5.5 x 8.5 – 9 x 12
Thickness:   Max. 3/4" thickness
Weight: Max. of 3 oz for Automated Standard Letter Rate, Max. of 2 oz for Automated First Class Letter Rate, heavier pieces may mail under Flat Rates Weight max. of 3 oz for Automated Standard Flat Rate of $0.617, Automated First Class Flat Rate varies by weight starting at 1 oz at $0.805
Tabbing: Must be triple tabbed with 1 tab on left edge and 2 tabs on right edge of mailing panel; 1.5", non-perforated tabs required Tabs are not required
Design: Back cover with bound edge at the bottom of landscape or horizontal orientation, 4" wide x 2" tall unprinted area for addressing should be included and 1” wide x 1” tall blank indicia space in top right corner When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
Shape: Must be rectangle-shaped and maintain an "aspect ratio" within 1.3” - 2.5” (length divided by height)  
Quality: Min. of 200 pieces for Automated Standard Letter Rate of $0.303 per piece, Min. of 500 for Automated First Class Letter Rate of $0.445 per piece  
Finish: Back cover with mailing panel cannot have UV coating Outside cover cannot have UV coating

Weight examples per paper type and page count:

  5.5 x 8.5, 80# gloss 
text pages and cover
8.5 x 11, 80# gloss 
text plus 10pt cover
8.5 x 11, 100# gloss 
text pages and cover
8.5 x 11, 100# gloss 
text pages plus 10pt cover
pages: 48 pgs. 40 pgs. 32 pgs. 28 pgs.
Weight: 3.07 oz. 5.60 oz. 5.02 oz. 4.76 oz.
First Class: Starts at 1.457 Starts at 1.893 Starts at 1.893 Starts at 1.675
Standard: Starts at $0.692 Starts at $0.788 Starts at $0.788 Starts at $0.739

Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

  Automated Letter Rate Automated Flat Rate
Size: Final page or folded size can be our 5.5 x 8.5, 6 x 9, or 6 x 10.5 size All sizes, 5.5 x 8.5 – 9 x 12
Thickness:   Max. 3/4" thickness
Weight: Max. of 3 oz for Automated Standard Letter Rate, Max. of 2 oz for Automated First Class Letter Rate, heavier pieces may mail under Flat Rates Weight max. of 3 oz for Automated Standard Flat Rate of $0.617, Automated First Class Flat Rate varies by weight starting at 1 oz at $0.805
Tabbing: Must be triple tabbed with 1 tab on left edge and 2 tabs on right edge of mailing panel; 1.5", non-perforated tabs required Tabs are not required
Design: Back cover with bound edge at the bottom of landscape or horizontal orientation, 4" wide x 2" tall unprinted area for addressing should be included and 1” wide x 1” tall blank indicia space in top right corner When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
Shape: Must be rectangle-shaped and maintain an "aspect ratio" within 1.3” - 2.5” (length divided by height)  
Quality: Min. of 200 pieces for Automated Standard Letter Rate of $0.303 per piece, Min. of 500 for Automated First Class Letter Rate of $0.445 per piece  
Finish: Back cover with mailing panel cannot have UV coating Outside cover cannot have UV coating

Weight examples per paper type and page count:

  5.5 x 8.5, 80# gloss 
text pages and cover
8.5 x 11, 80# gloss 
text plus 10pt cover
8.5 x 11, 100# gloss 
text pages and cover
8.5 x 11, 100# gloss 
text pages plus 10pt cover
pages: 48 pgs. 40 pgs. 32 pgs. 28 pgs.
Weight: 3.07 oz. 5.60 oz. 5.02 oz. 4.76 oz.
First Class: Starts at 1.457 Starts at 1.893 Starts at 1.893 Starts at 1.675
Standard: Starts at $0.692 Starts at $0.788 Starts at $0.788 Starts at $0.739

Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

  Automated Letter Rate Automated Flat Rate
Size: Final page or folded size can be our 5.5 x 8.5, 6 x 9, or 6 x 10.5 size All sizes, 5.5 x 8.5 – 9 x 12
Thickness:   Max. 3/4" thickness
Weight: Max. of 3 oz for Automated Standard Letter Rate, Max. of 2 oz for Automated First Class Letter Rate, heavier pieces may mail under Flat Rates Weight max. of 3 oz for Automated Standard Flat Rate of $0.617, Automated First Class Flat Rate varies by weight starting at 1 oz at $0.805
Tabbing: Must be triple tabbed with 1 tab on left edge and 2 tabs on right edge of mailing panel; 1.5", non-perforated tabs required Tabs are not required
Design: Back cover with bound edge at the bottom of landscape or horizontal orientation, 4" wide x 2" tall unprinted area for addressing should be included and 1” wide x 1” tall blank indicia space in top right corner When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
Shape: Must be rectangle-shaped and maintain an "aspect ratio" within 1.3” - 2.5” (length divided by height)  
Quality: Min. of 200 pieces for Automated Standard Letter Rate of $0.303 per piece, Min. of 500 for Automated First Class Letter Rate of $0.445 per piece  
Finish: Back cover with mailing panel cannot have UV coating Outside cover cannot have UV coating

Weight examples per paper type and page count:

  5.5 x 8.5, 80# gloss 
text pages and cover
8.5 x 11, 80# gloss 
text plus 10pt cover
8.5 x 11, 100# gloss 
text pages and cover
8.5 x 11, 100# gloss 
text pages plus 10pt cover
pages: 48 pgs. 40 pgs. 32 pgs. 28 pgs.
Weight: 3.07 oz. 5.60 oz. 5.02 oz. 4.76 oz.
First Class: Starts at 1.457 Starts at 1.893 Starts at 1.893 Starts at 1.675
Standard: Starts at $0.692 Starts at $0.788 Starts at $0.788 Starts at $0.739

Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

Printed pieces are eligible to mail for Letter or Flat Rates based on final folded dimensions.

  Automated 
First Class Letter Rate
Automated 
Standard Letter Rate
Automated 
Standard Flat Rate
Automated 
First Class Flat Rate
Average: $.445 each, with min. of 500 pieces $.303 each with min. of 200 pieces $.617 each with min. of 200 pieces Starts at $.805 each with min. of 500 pieces weighing under 1 oz each
Size: Final folded size min. 5" wide x 3.5" tall, max. 10.5" wide x 6" tall Min. 5" wide x 3.5" tall, max. 10.5" wide x 6" high Min. 6" wide x 5" tall, max. 15" wide x 12" tall Min. 6" wide x 5" tall, max. 15" wide x 12" tall
Weight: Less than 2 oz Less than 3 oz Less than 16 oz, over 3 oz Less than 16 oz
Tabbing: Must be double tabbed on top with the mail panel created on the back cover and with the folded edge at bottom For automated postal rates, folded pieces must be tabbed closed. All folded pieces require a min. of two tabs at the top of the piece. Some French fold pieces may require triple tabs. The mailing panel must be created on the back cover and with the folded edge at the bottom. Tabbing optional Tabbing optional
Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side
Shape: Rectangle with an aspect ratio within 1.3 - 2.5 (length divided by width) Rectangle with an aspect ratio within 1.3 - 2.5 (length divided by width)    

Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

Printed pieces are eligible to mail for Letter or Flat Rates based on final folded dimensions.

  Automated 
First Class Letter Rate
Automated 
Standard Letter Rate
Automated 
Standard Flat Rate
Automated 
First Class Flat Rate
Average: $.445 each, with min. of 500 pieces $.303 each with min. of 200 pieces $.617 each with min. of 200 pieces Starts at $.805 each with min. of 500 pieces weighing under 1 oz each
Size: Final folded size min. 5" wide x 3.5" tall, max. 10.5" wide x 6" tall Min. 5" wide x 3.5" tall, max. 10.5" wide x 6" high Min. 6" wide x 5" tall, max. 15" wide x 12" tall Min. 6" wide x 5" tall, max. 15" wide x 12" tall
Weight: Less than 2 oz Less than 3 oz Less than 16 oz, over 3 oz Less than 16 oz
Tabbing: Must be double tabbed on top with the mail panel created on the back cover and with the folded edge at bottom For automated postal rates, folded pieces must be tabbed closed. All folded pieces require a min. of two tabs at the top of the piece. Some French fold pieces may require triple tabs. The mailing panel must be created on the back cover and with the folded edge at the bottom. Tabbing optional Tabbing optional
Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side
Shape: Rectangle with an aspect ratio within 1.3 - 2.5 (length divided by width) Rectangle with an aspect ratio within 1.3 - 2.5 (length divided by width)    

Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

Postcards are eligible to mail at First Class or Letter Automated Rates, as long as the mail panel design meets USPS requirements. 4 x 6 postcards are eligible to mail at the First Class Postcard Rate.

  4 x 6 Cards: Automated
First-Class Postcard Rate
5 x 7 – 6 x 11 Cards: Automated
Standard Letter Rate
5 x 7 – 6 x 11 Cards: Automated
First-Class Letter Rate
Average: $.3015 each, min. of 500 pieces $.303 each, min. of 200 pieces $.445 each, min. of 500 pieces
Size: Min. 5" wide x 3.5" tall, max 6" wide x 4.25" tall Min. 5" wide x 3.5" tall, max 11.5" wide x 6.125” tall Min. 5" wide x 3.5" tall, max 11.5" wide x 6.125” tall
Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall blank area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space
Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing panel
Shape: An aspect ratio within 1.3” - 2.5” (length divided by width) Rectangle with an aspect ratio within 1.3” - 2.5” (length divided by width) Rectangle with an aspect ratio within 1.3” - 2.5” (length divided by width)

Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

Folded postcards are eligible to mail at Letter or Flat Rates, depending on the final/folded dimensions and tabbing requirements:

  Automated
First Class Letter Rate
Automated
Standard Letter Rate
Automated
Standard Flat Rate
Automated
First Class Flat Rate
Average: $.445 each, min. of 500 pieces if each weighs under 2 oz $.303 each, min. of 200 pieces $.617 each, min. of 200 pieces Price varies by weight starting at 1 oz at $0.805
Size: Min 5" wide x 3.5" tall, max 10.5" wide x 6" tall Min 5" wide x 3.5" tall, max 10.5" wide x 6" tall Min 6" wide x 5" tall, max 15" wide x 12" tall Min 6" wide x 5" tall, max 15" wide x 12" tall
Weight: Less than 3 oz Less than 3 oz Less than 3 oz  
Tabbing: For automated postal rates, folded postcards must be tabbed closed. All pieces must double tab. For automated postal rates, folded postcards must be tabbed closed. All pieces must double tab. Not required for Flat Rate Not required for Flat Rate
Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel with the folded edge at the bottom, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel with the folded edge at the bottom, 1” wide x 1” tall blank indicia space When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel When viewed in portrait position, 4” wide x 2” tall unprinted addressing area in top half of page toward right side, and 1” wide x 1” tall blank indicia space in top right corner of mailing panel
Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side No UV coating on mailing side
Shape: Rectangle with an aspect ratio within 1.3” – 2.5” (length divided by height) Rectangle with an aspect ratio within 1.3” – 2.5” (length divided by height)    

Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

Requirements without Envelopes

  4 x 6 Cards: Automated
First-Class Postcard Rate
5 x 7 – 6 x 11 Cards: Automated
Standard Letter Rate
5 x 7 – 6 x 11 Cards: Automated
First-Class Letter Rate
Average: $.3015 each, min of 500 pieces $.303 each, min of 200 pieces $.445 each, min of 500 pieces
Size: Min 5" wide x 3.5" tall, max 6" wide x 4.25" tall Min 5" wide x 3.5" tall, max 11.5" wide x 6.125” tall Min 5" wide x 3.5" tall, max 11.5" wide x 6.125” tall
Design: 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall unprinted area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space 4" wide x 2" tall blank area in bottom right corner of mailing panel, 1” wide x 1” tall blank indicia space
Coating: No UV coating on mailing side No UV coating on mailing side No UV coating on mailing panel
Shape: An aspect ratio within 1.3” - 2.5” (length divided by width) Rectangle with an aspect ratio within 1.3” - 2.5” (length divided by width) Rectangle with an aspect ratio within 1.3” - 2.5” (length divided by width)

Requirements with Envelopes

  Automated First Class Letter Rate Automated Standard Letter Rate
Average: $.445 each, min. count of 500 pieces $.303 each, min. count of 200 pieces
Inserting: Machine Inserting Items Into Envelopes: 1 item : $27 per 1000 + $30 setup Machine Inserting Items Into Envelopes: 1 item : $27 per 1000 + $30 setup
Rates: Invitations in our standard sizes are eligible to mail at Automated Letter Rates when inserted into envelopes. Invitations in our standard sizes are eligible to mail at Automated Letter Rates when inserted into envelopes.

Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

  Automated First Class Letter Rate Automated Standard Letter Rate
Average: $.445 each, min. count of 500 pieces $.303 each, min. count of 200 pieces
Size: 4.25 x 6 or 5 x 6.875 4.25 x 6 or  5 x 6.875
Rates: Folded greeting cards in our standard sizes are eligible to mail at automated letter rates when inserted into envelopes. Postage rates are subject to change by the USPS.

Questions?Requests?


We can do more! Just give us a call.

Folded greeting cards in our standard sizes are eligible to mail at automated letter rates when inserted into envelopes. Postage rates are subject to change by the USPS.

Questions? Requests?


We can do more! Just give us a call.

 

  • We can also inkjet your return address on blank envelopes or print custom envelopes for you in full color.
  • For custom envelopes, please contact our mailing services after the jobs has been placed, to pay insert fees and to match your custom envelopes to your greeting cards for mailing.
  • Please note that all postage transactions are subject to a 5% administrative and handling fee.

Download a PDF version of this chart     Download

  Booklet Envelopes Catalog Envelopes
Design: Ensure the front face has a 4” wide x 2” tall min. clear/white/unprinted area to allow for the barcode and address, as well as a 1 x 1 area in the upper right corner for our indicia Ensure the front face has a 4” wide x 2” tall min. clear/white/unprinted area to allow for the barcode and address, as well as a 1 x 1 area in the upper right corner for our indicia
Inserting: A6, A7, #9, #10 and 6 x 9 booklet envelopes may be inserted via machine depending on the size and fold of the insert. 6 x 9 Catalog, 9 x 12 and 10 x 13 envelopes require inserting by hand (and thus require an additional 1-2 business days to the mail services turnaround time).
Inserting Pricing: Machine Inserting: (Max. of 6 inserts and up to 6 x 9 booklet envelope size)

* Please call in after placing your print order to set up and pay for the insert portion of your job.

1 insert: $27 per 1000 + $30 setup

2 inserts: $27 per 1000 + $30 setup

3 inserts: $36 per 1000 + $30 setup

4 inserts: $36 per 1000 + $30 setup

5+ inserts: Contact us for a quote

Hand collating & inserting:

1 insert: $70 per 1000

2 inserts: $85 per 1000

3 inserts: $125 per 1000

4 inserts: $150 per 1000

5+ inserts: Contact us for a quote

Machine Inserting: (Max. of 6 inserts and up to 6 x 9 booklet envelope size)

* Please call in after placing your print order to set up and pay for the insert portion of your job.

1 insert: $27 per 1000 + $30 setup

2 inserts: $27 per 1000 + $30 setup

3 inserts: $36 per 1000 + $30 setup

4 inserts: $36 per 1000 + $30 setup

5+ inserts: Contact us for a quote

Hand collating & inserting:

1 insert: $70 per 1000

2 inserts: $85 per 1000

3 inserts: $125 per 1000

4 inserts: $150 per 1000

5+ inserts: Contact us for a quote

Please note that all postage transactions are subject to a 5% administrative and handling fee.
Postage price will vary by size and weight of the final piece.

Download a PDF version of this chart    Download